Documentation Officer
Public Health
Incident Command System (ICS)
Emergency Response
Job Action Sheet
Documentation Officer
Reports to: Agency Incident Commander
Mission: Responsible for the maintenance of accurate up-to-date documentation relative to the incident. Incident files will be stored for legal, analytical and historical purposes.
| Immediate: | |
|---|---|
| Receive appointment from Agency Incident Commander. | |
| Read this entire Job Action Sheet and review organizational chart activated for this event. | |
| Review Incident Action Plan (IAP). | |
| Establish a work area within the agency Emergency Operations Center (EOC). | |
| Arrange for equipment (e.g., LCD projector, laptop) through Logistics Section Chief. | |
| Arrange for support staff if required. | |
| Identify important phone numbers from master contact list and give to health education personnel for internal and external distribution. | |
| Intermediate: | |
| Review entries/records for accuracy and completeness. | |
| Provide for ongoing incident documentation and maintenance of the incident mission board and log. | |
| Track deadlines for IAP. | |
| Extended: | |
| Store files for post-incident use. | |
| Review Section Action Plans (SAPs) from Section Chiefs as appropriate. | |
| Prepare end of shift report and present to oncoming Documentation Officer. | |
| Plan for the possibility of extended deployment. | |