Finance/Administration Section Chief
Public Health
Incident Command System (ICS)
Emergency Response
Job Action Sheet
Finance/Administration Section Chief
Reports to: Agency Incident Commander
Mission: Monitor the utilization of financial assets and human resources. Ensure the documentation of expenditures relevant to the emergency incident. Authorize expenditures to carry out the Incident Action Plan (IAP) and ensure appropriate documentation.
| Immediate: | |
|---|---|
| Receive appointment from Agency Incident Commander. Obtain packet containing Section's Job Action Sheets. | |
| Read this entire Job Action Sheet and review organizational chart that has been activated. | |
| Obtain briefing from Agency Incident Commander (AIC). | |
| Appoint Human Resource and Finance Unit Leaders. | |
| Inform team leaders of incident name. | |
| Obtain unique finance code for incident from the agency finance officer. | |
| Confer with appointed Unit leaders and ensure the formulation and documentation of an incident-specific Section Action Plan (SAP) as approved by the Command Staff. | |
| Distribute the corresponding Job Action Sheets with incident-specific tasks. | |
| Establish a Finance/Administration Section Operations Center near the Logistics Center and ensure adequate documentation/recording personnel. | |
| Intermediate: | |
| Approve a "cost-to-date" incident financial status in agreement with the AIC and summarize financial data as often as required by the nature of the incident, relative to personnel and hours worked, supplies and miscellaneous expenses including facilities and equipment. | |
| Obtain briefings and updates from Agency Incident Commander as appropriate. | |
| Relate into financial status reports. | |
| Schedule planning meetings with Unit Leaders to discuss updating the Section Action Plan and termination procedures. | |
| Authorize utilization or diversion of financial resources. | |
| Extended: | |
| Observe all staff for signs of stress. | |
| Provide rest periods and relief for staff. Review issues with the Safety Officer. | |
| Coordinate response regarding staff work related issues, assignments and questions and work with Human Resources Director as appropriate. | |
| Coordinate injury or incident reporting procedures and protocol with Safety Officer. | |
| Create end of shift report for Agency Incident Commander and the oncoming Finance/Administration Section Chief. | |
| Plan for the possibility of extended deployment. | |